Minutes 25th January 2018

Penny Brandram-Jones (PBJ) (Chair), Tim Over (TO), Adrian Harvey (AH), Pam Apperley (PA), Mark Barry (MB)
5 members of the public, Liz Parry-Jones (LPJ) Clerk

1. Apologies for Absence
Andrew Eames and Julie Brandram-Jones
2. Declarations of Interest and Requests for Dispensations
Tim Over item 10 a i – DPI
3. Minutes of Previous Meetings
Resolved: to approve the Minutes of the meeting of 23rd November 2017 as drafted.
4. Update on Action Points from Previous Meetings
PBJ provided update on bank signatories, new mandate signed by all signatories.
Other updates to be covered under agenda items.
5. Public Representations
The Old School Committee reported on the recent management committee meeting and provided a copy of the most recent accounts.
6. Review of Standing Orders
Resolved: amendments to be proposed following discussion between AH and AE will be considered at the next meeting.
7. Broadband Service to Old School
PlusNet has confirmed that they can provide a standard service but not a high-speed service.
Resolved: to transfer broadband provision to the standard PlusNet service.
8. Requirements of the General Data Protection Regulations
It was noted that there may be a cost implication for circa £100.00 in meeting the GDPR but until further information is available it is not possible to give a more accurate estimate.
Resolved: Additional costs of GDPR will be met from the contingency budget.
9. Finance
a. Current Financial Position
It was noted that the bank statement as at 13/01/2018 showed the following balances:
Current Account £8,672.76
Parish Plan Account £356.63
The cash book for 2017/18 showed the following closing balances at 13/01/2018:
Current Account £8,672.76
Parish Plan Account £356.63
A bank reconciliation had been provided to members prior to the meeting.
b. Budget and Precept 2018/19.
Resolved: to amend the budget to allow an additional £500.00 for reserves for provision of broadband to the Old School.
c. Payments and Invoices
Resolved: to approve the payments in the Payment Schedule (see below)
10. Planning
a. New applications
i. 174047 Lower Penalt Farm. Enforcement Appeal. AH provided information that suggested an error in the applicants Grounds for Appeal.
Resolved: to make the following representation to the Planning inspector:
“The Kings Caple Parish Council is aware of evidence that the caravan in question was sited at another location (SO 5569 2851) until September 2008 (see Herefordshire Council planning application DS080855/F) . The appellant’s grounds for appeal (E. Grounds and Facts (d)) therefore incorrectly implies that that the caravan has been in its current location since 2007”
ii. 174517 Land Adjoining The Chalet, Fawley.
Resolved: to make the following representation:
“The Parish Council opposes this application as it does not conform to the Kings Caple NDP policy SB2 or the Core Strategy policy RA3 (specifically point 3 as explained in paragraph 4.8.25) in that it proposes a dwelling in a different location to one it claims to replace but does not provide technical justification for the re-siting. The application site does not include the area to which the certificate of Lawfulness (DCSE 2004/3765/U) for use of the Chalet as residential accommodation applies”
b. Recent Decisions
11. Highways
a. Works for the Lengthsman.
Resolved: a further day’s work to be ordered. PA to speak to the Lengthsman to agree the priority tasks.
b. Defects to be Reported to BBLP
Resolved: to report the potholes and edge damage to south of The Clusters.
12. Correspondence.
13. Supporting Information
14. Items for the Next Agenda
• Standing Orders
• Risk register

Payment Schedule
Payments approved at the meeting 25th January 2018
E Parry-Jones, salary increment (December and January @ £4.31 per month) £8.62
Terry Griffiths Contracts, Lengthsman works 01/12/2017 £456.00