Minutes 20th July

Minutes of the Meeting of the Parish Council
20th July 2017, The Old School, Kings Caple

Andrew Eames (AE), Julie Brandram Jones (JBJ), Tim Over (TO)

Ward Councillor 4 members of the public, Liz Parry-Jones (LPJ) Clerk

1. Apologies for Absence
Apologies were received from Harry Bees (HB), Andrew Barnfield (AB), Penny Brandram Jones (PBJ)

2. Declarations of Interest and Requests for Dispensations
Andrew Eames, item 8, Other Interest
Tim Over, item 12 a & b, DPI

3. Minutes of Previous Meetings
Resolved: to approve the Minutes of the meeting of 18th May 2017 as drafted.

4. Update on Action Points from Previous Meetings
All updates to be covered under agenda items.

5. Report for the Ward Councillor
Cllr Durkin was not present at the meeting. His most recent monthly report had been sent to members prior to the meeting.

6. Public Representations

7. Report from Vice Chair of School Governors
Verbal report received, supporting papers not available but to be sent to members following the meeting.

8. Neighbourhood Development Plan
a. Approval of Final Report to be Published ahead of the Referendum
Resolved: to approve the Kings Caple Neighbourhood Development Plan v8.0 to be put to referendum.
A member of the public requested that it should be recorded that the notes of the meetings of the NDP Steering Group do not record that the terms of the Code of Conduct were followed at Steering Group meetings.
Members acknowledged the leadership of the project by Mike Harris and requested that the Clerk write to Mrs Harris to express their gratitude and convey their sympathies to his family
b. Date of Referendum
It was noted that the NDP referendum will be held on 7th September 2017
c. Publicity of the NDP referendum
Resolved: that every household should be provided with a copy of the NDP together with a covering letter detailing the NDP process and that an open morning to enable the public to ask questions will be held on 2nd September 2017.

9. Election of New Member
It was noted that there has been a call for an election to fill the vacancy created by the resignation of Russell Nunn and that this will be held on 7th September, nominations close on 10th August.

10. Appointment of Members Responsibilities
Resolved: to defer this item to the next meeting

11. Broadband Provision for The Old School
Research into suppliers had shown that BT and PlusNet could ensure the best supply in this type of rural location. PlusNet standard £30.00 per month, PlusNet fibre £32.49 per month, BT £46.99 per month
Resolved: to transfer supplier to PlusNet Fibre.

12. Planning
a. Appeal against decision for application 170036 The Rectory Field
Due to TO declaration of a DPI the meeting was inquorate so this item was not discussed
b. 172379/PA7 Land Southwest of Kings Caple, agricultural track
Due to TO declaration of a DPI the meeting was inquorate so this item was not discussed
c. Recent Decisions
The following decisions were noted:
171113 Land at High House Kings Caple. Erection of a single dwelling, access, turning, manoeuvring, layout, scale, siting, landscaping and materials. Granted with conditions
171051 Land South West of Kings Caple & land to the South East of Kings
Caple, Two agricultural tracks. Refused
171351 Land adjacent to Mill Ditch Cottage, Kings Caple. Outline application for the erection of a three bedroom cottage, access, turning manoeuvring, car parking and scale. Refused

13. Highways
a. Works for the Lengthsman.
No additional tasks identified currently.
b. Defects to be Reported to BBLP
A member of the public reported that there had been several instances of a style and gate being tampered with and damaged on the footpath to the south of Seven Acres. They asked if the PC was able to obtain a gate to replace the style. The Clerk to contact BBLP regarding this.

14. Finance
a. Current Financial Position
It was noted that the bank statement as at 13/07/2017 showed the following balances:
Current Account £10,016.03
Parish Plan Account £356.63
The cash book for 2016/17 showed the following closing balances at 13/07/2017:
Current Account £9,456.66
Parish Plan Account £356.63
A bank reconciliation had been provided to members prior to the meeting.
b. Mandate for Clerk’s Salary
It was noted that the Clerk’s salary increased from 1 April 2017 in line with the latest pay agreement, a mandate needs to be signed by two signatories.
c. Payments and Invoices
Resolved: to approve the payments in the Payment Schedule (see below)

15. Correspondence.
Correspondence had been forwarded to members.

16. Items for the Next Agenda
• Members’ responsibilities

Payments approved at the meeting 20th July 2017

E Parry-Jones, Additional hours and expenses £325.28
E Parry-Jones, salary increment (Apr-June @ £4.31 per month) £12.93
Ian Binns, Internal audit £40.00